A simple, audit-ready log for every repair and PM — date, work performed, parts, and downtime per asset. Free for Excel or Google Sheets, no signup.
| Date | Equipment / Asset | Work Performed | Type | Performed By | Meter / Hours | Parts Used | Downtime (hrs) | Notes |
|---|---|---|---|---|---|---|---|---|
| 2026-01-08 | Air Compressor #1 | Changed oil and air filter | Preventive | J. Rivera | 1,240 hrs | Oil 5qt, filter #AF-220 | 0.5 | Running normal |
| 2026-01-15 | Conveyor Line A | Replaced worn drive belt | Corrective | M. Chen | — | Belt #B-1450 | 2.0 | Belt frayed at edge |
| 2026-01-22 | Forklift (Electric) | Monthly safety inspection | Inspection | J. Rivera | 3,890 hrs | — | 0 | Brakes adjusted |
| 2026-02-03 | CNC Mill | Lubricated ways, topped coolant | Preventive | A. Okafor | 2,110 hrs | Way oil 1qt | 0.25 | — |
Preview of the example rows. The download includes these plus blank rows to fill in.
A good log answers four questions for any asset: what was done, when, by whom, and what it cost in parts and downtime. Capturing the type of work (preventive, corrective, or inspection) lets you see how much of your time goes to planned versus reactive work — one of the clearest signals of whether a PM program is working.
Over time, the log becomes your reliability dataset. Sorting by asset surfaces repeat offenders; the dates and downtime columns feed metrics like MTBF and MTTR. For more on those numbers, see how to calculate MTTR for a small maintenance team.
Each entry should capture the date, the asset, what work was performed, the type (preventive, corrective, or inspection), who did it, the meter or runtime reading, parts used, downtime, and any notes. This template includes all of those fields.
A complete log gives you an audit trail for compliance, a failure history to spot recurring problems, and the data behind reliability metrics like MTBF and MTTR. It also proves work was actually done — which a blank or missing record can't.
Yes. Download the CSV and open it directly in Excel, or use File → Import → Upload in Google Sheets. Then sort or filter by asset or date to review history.
With RunTight, every completed work order writes to the asset's history automatically — timestamped, attributed, and audit-ready. No double entry.
Get Started Free