A clean, ready-to-use PM schedule for Excel or Google Sheets — pre-filled with common equipment and tasks so you can start in minutes. Free, no signup.
| Equipment / Asset | Location | Maintenance Task | Frequency | Last Completed | Next Due | Assigned To | Notes |
|---|---|---|---|---|---|---|---|
| Air Compressor #1 | Mechanical Room | Drain moisture trap, check oil level | Weekly | — | — | — | — |
| Air Compressor #1 | Mechanical Room | Change compressor oil & air filter | Quarterly | — | — | — | — |
| Conveyor Line A | Production Floor | Inspect belt tension & tracking | Monthly | — | — | — | — |
| CNC Mill | Machine Shop | Lubricate ways, check coolant level | Weekly | — | — | — | — |
| Forklift (Electric) | Warehouse | Check battery water, brakes, horn, tires | Monthly | — | — | — | — |
| HVAC Rooftop Unit | Roof | Replace filters, inspect belts & coils | Quarterly | — | — | — | — |
| Fire Extinguishers | All Areas | Visual inspection, check gauge & tag | Monthly | — | — | — | — |
Preview of the example rows. The download includes these plus blank rows to fill in.
A schedule like this works well at first. The friction shows up later: it can't remind anyone, overdue rows look the same as current ones, and keeping “Next Due” accurate by hand becomes its own job. That's usually the point teams move to software that recalculates due dates, sends reminders, and logs completion automatically. We wrote up the full math on that trade-off in CMMS vs. spreadsheet: the real cost of “free” tracking.
At minimum: the equipment or asset, its location, the specific maintenance task, how often it's due (frequency), the last completed date, the next due date, and who's responsible. This template includes all of those columns plus a notes field.
Download the CSV, then in Excel use File → Open (or just double-click), or in Google Sheets use File → Import → Upload. The columns map directly to a clean schedule you can sort and filter.
It depends on the asset and how hard it runs. Common intervals are weekly checks (fluids, visual inspection), monthly tasks (lubrication, filters), and quarterly or annual overhauls. Start from the OEM manual's recommended intervals and adjust based on runtime and failure history.
RunTight turns this schedule into automatic PM reminders, mobile work orders, and an audit-ready history — free for teams up to 25, no per-user fees.
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