Free template · Vacation rentals and property management

Vacation Rental Turnover & Maintenance Checklist

A repeatable between-guest inspection for safety, appliances, HVAC, plumbing, locks, amenities, damage, and repair follow-up. Download it as a spreadsheet or put the complete schedule into RunTight.

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Ready-to-use schedule

What's included

Start with these intervals, then adjust them using actual run hours, condition, failures, and manufacturer guidance.

Every turnover

Between-Guest Turnover Inspection

  • Photograph and report new damage before cleaning
  • Test exterior doors, windows, smart locks, and backup entry method
  • Test smoke and carbon-monoxide alarms using the test button
  • Check HVAC operation, thermostat, and visible filter condition
  • Run faucets, flush toilets, and inspect under sinks for leaks
  • Test major appliances and confirm refrigerator temperature
  • Inspect GFCI outlets in kitchens, bathrooms, and exterior areas
  • Check hot tub or pool readings and equipment status where applicable
  • Verify Wi-Fi, television, remotes, and guest-facing instructions
  • Confirm fire extinguisher, first-aid supplies, and emergency information
  • Create a work order with photos for every unresolved defect

Monthly

Monthly Rental Property PM

  • Inspect HVAC filter and condensate drain
  • Check water heater and visible plumbing connections
  • Inspect exterior lighting, railings, steps, and trip hazards
  • Test garage-door auto-reverse and photo eyes where installed
  • Review repeated guest issues and open repair work

Separate cleaning completion from maintenance verification

A clean property can still have a leaking toilet, weak lock battery, failed detector, or warming refrigerator. Give the turnover inspector a short equipment-and-safety sequence in addition to the cleaning list.

Require a photo and work order for unresolved damage or defects. That creates a dated record, gives the repair person useful context, and prevents the same issue from being rediscovered by the next guest.

Adapt safety and amenity checks to the property, local requirements, and manufacturer instructions. Pools, spas, elevators, fireplaces, and fuel-burning appliances need their own qualified-service routines.

Frequently asked questions

Should this replace a cleaning checklist?

No. Use it alongside the cleaning checklist. This version focuses on equipment condition, safety devices, damage, leaks, access, and turning every unresolved problem into accountable repair work.

What should cleaners do when they find a defect?

Capture a photo, identify the room or equipment, describe whether the property remains usable, and create or submit a repair request before leaving the property.

How often should smoke and carbon-monoxide alarms be checked?

Include a quick operational check in turnovers where practical, and follow the device manufacturer and applicable local requirements for documented testing, batteries, and replacement age.

Make the checklist run itself

Add it to RunTight, assign it to equipment, and automatically send each occurrence to the right phone. The Free plan supports up to 25 users—no credit card or per-user fee.

Use this template free